Workday Background Check

Navigate to the Maintain Background Check Statuses page, add a new status and map it to the existing values in Maps to dropdown. Please click on the OK button to save and the Done button to confirm.

Ensure to add all the statuses as following with their respective mappings:

Go to Edit Reference ID under Action Menu to edit Background_Check_Status_ID

Reference ID should be the same as the Label of statuses

Navigate to the Maintain Background Check Packages page, add background check package or you can utilize Background Checks Unified APIs to create

Please click on the OK button to save and the Done button to confirm.

Navigate to your Supervisory Organization page. Go to the Staffing tab below.

You can find the list of Job Requisitions that the Background Check stage supports for sending notifications within the Integration System under Positions with Open Job Requisition grid.

If you haven’t had jobs listed under Positions with Open Job Requisition, find Create Position under Staffing in the 3-dot menu.

Fill in the required details to create a position that will be visible in the Positions without Job Requisition grid.

Navigate to the Create Job Requisition and select your supervisory organization and position. After clicking the OK button, please fill out the Job Requisition form and Submit it.

The position will now be visible in the In Progress Requisition Actions grid.

Once the job requisition is approved, it will be visible in the Positions with Open Job Requisition grid and will be able to support sending notifications.

Navigate to the Background Check Business Process page. Then, click on the Configure Integration System button.

Please select Your Integartion System as the integration and then click on the OK button.

The pop-up will appear, allowing you to select the values for the fields included in the payload request when the Background Check will be submit from Workday.

Please fill in the following information:

• Background Check ID: [Background Check Business Process]
• As Of Entry Moment: [Current Moment (DateTime)]

Click the OK button to save your configurations.

In the next business process step, click on the Configure Document Delivery button.

The pop-up will appear, allowing you to select the values for the fields that includes the configuration regarding Endpoint Url as HTTP Address and External Trigger Token as User Id.

Please fill in the following information:

• From Specific Integration Step(s): [Your Integration System]
• Transport Type: [HTTP/SSL]
• HTTP Address: [Endpoint URL]
• Web Service Invocation Type: [Basic Auth]
• User Id: [External Trigger Token]
• New Password/Verify Password: [You can enter any text here]

Click the OK button to save your configurations.

Go to the Find Candidates page, select a Candidate’s Profile, and click on Job Application under Actions to apply for the job.

Please select the job which you have created in the supervisory organization under Staffing from the dropdown menu listed above.

Enter the required details and click the OK button to submit the job application.

Navigate to the Job Requisitions page by selecting the same Job Requisition from the pop-up for which candidate has applied.

Navigate to the Candidate tab and select the Review tab, where the candidate will be displayed in the grid.

Select the candidate in the grid and click the Move Forward button.

In the pop-up, select the next stage, which maybe the Background Check stage else you have to move stages one at a time. For Background Check stage, Choose Background Check in both dropdown menus.

Click on the OK button to move.

If you go to the Background Check tab, the candidate will now be in the Background Check stage.

If you are the recruiter, you should see the Background Check button next to the candidate’s name.

Please select the Background Check Packge that you have created above from the dropdown menu.

Click on the Submit button to get the webhook notification from Workday.

To access the Job Application, click on the candidate’s name. Go to the Screening > Background Check History tab

To access the Job Application, click on the candidate’s name. Go to the Screening > Background Check History tab