Workday Background Check

Apply for a job

Navigate to the Find Candidates page, select a candidate’s profile, and click on Job Application under Actions to apply for the job.

Select the job requisition

From the dropdown menu, select the relevant job.

Finding Job Requisitions within your Supervisory Organisation

These steps assume you have a Supervisory Organisation in your Workday account. If not, please contact your administrator to create one. You will also need the necessary permissions to access the Supervisory Organisation in Workday.

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Available job requisitions

Navigate to your Supervisory Organisation page and go to the Staffing tab.

Ensure the Supervisory Organisation’s Staffing Model is Position Management

Under the Positions with Open Job Requisition section, you’ll find a list of job requisitions that are configured to send notifications for the background check stage.

1

Creating a new job requisition

If no jobs are listed under Positions with Open Job Requisition, find Create Position under the Staffing tab in the three-dot menu.

Complete the required details to create a position. It will then appear in the Positions without Job Requisition section.

Navigate to Create Job Requisition, select your supervisory organisation and position, click OK, complete the Job Requisition form, and then Submit it.

The position will now appear in the In Progress Requisition Actions section.

Once the job requisition is approved, it will appear in the Positions with Open Job Requisition section and will be enabled for notifications.

Complete the required details and click the OK button to submit the job application.

Navigate to the Job Requisition

Go to the Job Requisitions page by selecting the same Job Requisition for which the candidate has applied.

Navigate to the Candidate tab and select the Review tab, where the candidate will be displayed in the grid.

Move the candidate from Review to Background Check stage

Select the candidate in the grid and click the Move Forward button.

Select the Background Check stage

In the pop-up window, select the next stage. If the Background Check stage isn’t immediately available, you may need to move through stages one at a time. For the Background Check stage, choose Background Check in both dropdown menus.

Click the OK button to move the candidate.

Confirm the candidate has moved to the Background Check stage

Navigate to the Background Check tab to confirm the candidate is now in the Background Check stage.

Submit a background check as a recruiter

As the recruiter, you should see the Background Check button next to the candidate’s name.

Send the background check invitation

Select the Background Check Package from the dropdown menu.

Click the Submit button to trigger and send the webhook notification from Workday.