SmartRecruiters Background Check

Get the External Trigger Token

From the StackOne Hub, you will receive the External Trigger Token needed to enable the SmartRecruiters integration.

Open Settings

Navigate to Settings in the SmartRecruiters dashboard. On the home page, click your account avatar and select Settings.

Open Apps & Integrations

Select Apps & Integrations under Settings.

Select the integration

Locate and click the target integration in the list.

Review details & Connect

Review the integration details and click Connect.

Authorize integration

1. Review the requested permissions.
2. Click the Allow and Continue button.

Submit credentials

Enter the external trigger token and your email in the form, then click the Submit button.

Confirm connection

After successful verification, a confirmation message appears in the top‑right corner: StackOne Assessments is connected.

Open candidate profile

1. Log in to SmartRecruiters.
2. Navigate to People.
3. Open the desired candidate profile.

Initiate assessment/background check

From the candidate profile:

1. Look for the assessment section

If a candidate has multiple jobs, the Assessments section won’t appear directly on their profile. To access the assessments in this case, please follow these steps to navigate to the Assessments section for that candidate.

How to navigate to Assessments section for candidates with multiple jobs

Step 1: Navigate to Person profileNavigate to the Person profile and click on the Job for which you want to add the assessment.

Step 2: Find Assessments SectionOnce you open the Job for the candidate, you will find the Assessments section there, specific to that particular job application.

2. Click the Order Assessments button.

Select package

In the assessment modal:

1. Select Assessment Partner: Choose the assessment vendor.
2. Select Package: Pick a test package.
3. Click Continue.

Send to candidate

1. Review test details and candidate information.
2. Click Send.
3. The candidate receives an email with the test link and instructions.

Open Settings

Click the profile icon and select Settings.

Open Hiring Process

Under Settings, click Hiring Process.

Select hiring process

Create a new hiring process or select the default one, then click the Edit icon.

Add step

Click Add Step and choose Skills Test or any other Stage on which you want to configure the Assessments.

Once you select the step, it will be added to the hiring process.

You can also add a Custom Stage by selecting the Add Custom button.

Enter the name of the Stage.

Once you click the Add button, the step will be added to the hiring process.

Save hiring process

Click Save Hiring Process to persist the changes.

Add assessment entry

In the Skills Test step, open the menu and select Assessments.

Configure assessment

Click Configure.

Select the assessment partner, assessment type, and package. Click Save.

Enable auto‑trigger

Return to the Config page and enable the Auto-triggered toggle for the package.

Add candidate

Click the + icon (top right) and choose Add Candidate.

You can upload files or add a candidate manually. For this guide we follow the manual addition form path.

Complete the form and click Add Candidate.

Move candidate to assessment stage

Open People and select the candidate.

Click the Convert button under the Applicant profile section.

Click Move Forward and select Skills Test under the In Review stage.

A checkmark appears on Skills Test once the assessment order is sent.

View status

When an assessment is sent to the candidate, you will see the assessment status in the candidate’s application profile.

View results

After the candidate completes the assessment:

1. Status updates: Track status (Sent, In Progress, Completed) in the candidate profile.
2. Score updates: View the score or result of the assessment for the candidate.
3. Attachments / report: Open the detailed results or follow the full report link (if provided).