SAP SuccessFactors Assessment

In the Provisioning Account, you can create an Integration User and assign the necessary permissions to facilitate effective collaboration with third-party vendor assessments and SAP SuccessFactors.

Navigate to Admin Tools > Password & Login Policy Settings > Set API Login Exceptions > Add the following information:

• Username: Select the SFAPI integration user.
• Maximum Password Age (days): Set this option to -1.
• IP Address Restrictions: Specify the designated IP addresses or address range for use with the integration.

Go to Manage Assessment Vendors, Click “Export” to download the CSV file. Add your vendor with a unique clientId and mark it as active by entering Y in the active column.

Please select a updated file to import the Assessment Vendor List into SAP SuccessFactors.

You can upload Assessment Vendor Packages from Provisioning > Managing Recruiting > Import/Export Assessment Vendor Packages. Prepare a CSV file with the required columns and values, as illustrated in the image.

• vendorId: Identifies the assessment vendor (vendorId has to be the same as clientId)
• packageCode: Identifies an assessment package to use for the order.
• shortName: Shortened name of the package for use on the candidate summary page.
• Label: Language in which the assessment is displayed

Choose file to import the Assessment Vendor List in SAP SF.

Go to the Event Notification Subscription page. Under the Subscriber tab, add a subscriber using your Subscriber Id and Client Id. Note that your clientId should match the one uploaded with your vendor’s name in the previous step.

Navigate to the External Event tab and click the + Add New button to create a new external event.

Select the values for the specified field:

• Event Type: Select rcm_assessment_alert_v2
• Subscriber: Select the subscriber you created in the previous step.
• Protocol: Select SOAP_OVER_HTTP_HTTPS
• Endpoint URL: Enter the endpoint URL provided by StackOne, which will be used to receive assessment order requests.
• Authentication: Select NO

To save the configuration for the External Event, click the Save button.

Navigate to Admin Center and search for Manage Templates

Navigate to the Recruiting Management tab, select Job Requisition, and choose the template that is in use for the specific job requisition, such as Standard Job Requisition.

Please add the following field that will be visible within the Job Requisition and allow you to select an assessment.

• assessment: This field enables the recruiter to select a specific assessment to associate with the job requisition.

To add or update feature permissions, navigate to the specific Job Requisition Template > Application Status Configuration, select Feature Permissions Defined, and then click on Add Feature Permission from the modal.

• Feature Permission Description: [Operators with below roles can see Assessment detail report for the applicant when the application is in Phone Screen Status]
• Feature Permission Type: Select assessmentIntegration
• Feature Permission Role Name: Select All
• Feature Permission Status: Select the talent pipeline stage from dropdown on which you want to initiate the assessment.

After adding the feature permissions, click on Publish to save your changes.

Navigate to specific Job Requisition, hover over the specific requisition title to open the Actions menu and then select View or Edit Requisition.

Click on the link labeled as Add More Assessments to add an assessment association row where you can select below details

• Status: Select Stage where you have setup the assessment integration feature, as described in the prior step.
• Vendor: Select your vendor.
• Assessment: Select the assessment package that the recruiter wants to send to the candidate.
• Email Template: Select the email template that will be sent to the candidate once the assessment is triggered.

Navigate to the specific Job Requisition and click on Candidates. Select the candidate, then choose the Move Candidate option from the Take Action menu.

Choose Assessment or particular stage on that you want to trigger the assessment from the dropdown menu, then click Apply Updates to move the candidate forward.

Assessment will be automatically triggered when a candidate moves successfully. You will see an ‘Initiated’ message in the Assessment portlet for that candidate’s application.

If you see an ‘Initiation Failed’ message, you can re-trigger the assessment from the Take Action menu

The assessment request will be displayed in the candidate’s application within the Assessment portlet

Navigate to the stage where the assessment was triggered. The results will be available in the Assessment portlet within the candidate’s application.