SAP SuccessFactors Application Custom Fields
To create and view application custom fields in SAP SuccessFactors, follow these steps
This guidance assumes that you have admin privileges for your SAP SuccessFactors account.
Configure Application Custom Fields
Search for Manage Templates
Type Manage Templates into the search bar and select it from the results
Select Job Application template
Go to the Recruiting Management tab, select Job Application, and choose the default active template to which you want to add a custom fields
Add application custom fields in template
Click on Fields defined
Click the Add button and select Add Custom Field to add a new custom field block
Enter the following field values:
- Field ID: Enter the ID of the field.
- Field Type: Select the type of field (e.g., text).
- Field Label: Enter a label for the field.
- Field Description: Provide a description for the field.
You can select other field’s values either as shown in the image or according to your preferences.
Click on Done to save your changes.
You can set the position of the custom fields using the top and bottom arrows.
Add application custom fields permissions
Click on Fields Permissions defined
Enter the following field values:
- Field Permission Description: You can enter any description as this field allows free text.
- Field Permission Type: Select
Write Permission. - Field Permission Role Name: Choose the role for which you want to make this custom field visible.
- Field Reference ID: Select the custom field ID that you added in the step above.
You can choose other field’s values based on your preferences.
Click on Done to save your changes.
Ensure that you save all of your changes
To save your changes, click on Save & Draft and then select Publish.
Changes will only be published if they do not contain any validation errors.
Configure Job Requisition Template to Add Custom Fields
Search for Manage Templates
Type Manage Templates into the search bar and select it from the results
Select Job Requisition template
Navigate to Recruiting Management tab > Job Requisition,
Select the Job Requisition template to display the application custom fields, such as Standard Job Requisition
Add permissions for application custom fields into the Job Requisition template
Click on General Settings > Application Status Configuration > Field Permissions defined
Click on the Add button to add a new field permission block, then Enter the following field values:
- Field Permission Description: You can enter any description as this field allows free text.
- Field Permission Type: Select
Read Permission. - Field Permission Role Name: Choose the permission role for which the fields will be displayed.
- Field Reference ID: Select the custom field ID you added in the previous step 3 under “Configure Application Custom Fields” process that needs to be displayed on the UI.
- Required Fields: Choose the fields that you want to make mandatory.
- Field Permission Status: Select the application status indicating when the fields should be displayed.
Click on Done to save your changes.
Click on Save & Draft, and then click Publish to save your changes.
Changes will only be published if they do not contain any validation errors.
View Application Custom Fields in the Job Application
Go to Job Requisition
The custom fields will be displayed for applications associated with job requisition templates for which custom fields are configured.
Navigate to Job Requisition, hover over the specific requisition title to open the Actions menu and then select View or Edit Requisition.
Access the candidate’s job application and update their application status as you have configured in the step 3 in the “Configure Job Requisition Template to Add Custom Fields” process.
The newly created custom fields will be visible in the job application
To adjust the placement of custom fields, refer to step 3 in the “Configure Application Custom Fields” process.
Congratulations, you’re all set! If you face any issues with the steps mentioned above, please contact us by emailing integrations@stackone.com. We’re always here to assist you!